Security

Your knowledge doesn’t leave your server unasked your server unasked

OwnMemory runs as software on your company’s own infrastructure and stores your knowledge there. What a connected AI tool receives, you control with access rights and pseudonymization.

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Pseudonymization adds a further layer of protection on top of access rights and access keys.

On this page

01 Server

Where your data stays

Storage and search run on your server. Even the search by meaning uses a local AI model that runs on your side. OwnMemory sends no knowledge to an external service.

  • Storage

    All entries are kept in a database on your server.

  • Search

    A local AI model finds entries by meaning, without the cloud.

  • Answers

    Questions to colleagues are also answered by an AI model on your server.

Excerpt of the OwnMemory admin: list of the details pseudonymization replaces, including email addresses, IBAN, credit card numbers, IP addresses and phone numbers, each with a checkbox.
You switch on in the admin which details OwnMemory replaces with placeholders.

02 Control

You decide what the AI gets to see

Your AI tools read knowledge from OwnMemory and work with it. You set which areas they see through access rights. OwnMemory replaces sensitive details with placeholders before they reach the tool. Even with cloud models, you know exactly what leaves your server.

03 Pseudonymization

Replace sensitive details before the AI sees them

Everything is stored as plain text on your server. When entries are read out, OwnMemory replaces recognized personal details with placeholders before they go to the AI. Three levels detect them:

01

Fixed formats

OwnMemory reliably detects email addresses, IBANs, credit card numbers, IP addresses, tax IDs, license plates and phone numbers by pattern and checksum.

02

Signal words

By words such as case number, customer number, date of birth or credentials. In German and English, extendable in the admin area.
 

03

AI detection

A local AI model detects names, addresses and special categories under the GDPR. Unclear matches go to a review queue.

The first two levels are switched on by default for every area, and AI detection adds to them. When several harmless details together point to one person, a human review remains sensible.

04 Access

Who may do what

Every AI tool has its own access key with rights per area, separate for reading and writing. The key is shown only once and afterwards stored only as a check value. You can revoke it at any time, immediately. Only the administrator can change mandatory knowledge, no AI can.

Illustration of the OwnMemory admin: a token with the scopes projekt-a, projekt-b and global. It may write only in projekt-a and reads the other scopes.
Each AI tool receives only the scopes you grant.

05 Administration

The administration is protected too

01

Two-factor sign-in

The admin interface is secured with a second factor.
 

02

Lockout after failed attempts

Repeated failed attempts lock the account and the address they come from.
 

03

Activity logs

Sign-ins and AI tool access are recorded, including refused ones.
 

06 Frequently asked questions

Questions about security

Answers to the most common questions about data storage, access and protection.

Storage and search run on your server, including the AI model for the search. OwnMemory does not send any knowledge to an external service.

Only the areas you grant to its access key. OwnMemory replaces sensitive details with placeholders beforehand.

You block it immediately in the administration. The key is shown only once and stored afterwards only as a check value.

No. Only the administrator can change mandatory knowledge.

Yes, with two-factor login, a lockout after failed attempts and logs.

06 Contact

Let’s talk about your data protection requirements

In an initial conversation we clarify whether and how OwnMemory fits your way of working, your AI tools and your infrastructure. We are happy to show you a demo.

What we can clarify together

  • Which knowledge your team and your AI tools should share
  • Who may see what, with areas and access rights
  • How OwnMemory fits into your systems

For enquiries and demo appointments, please use our contact page.

Go to the contact page

Please do not send confidential data in your first message.

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